SPSO Policies

This page contains SPSO handbooks. Information below each link tells you the contents for each handbook.

Please contact us to request these documents in another format.

Information Governance (PDF, 988KB) 

1. Records Management Plan
2. Records Management Policy
3. Business Classification Scheme
4. Case File Management Guidance
5. Retention and Disposal Policy
6. Information Sharing Policy
7. Electronic Information Sharing - eRDM Connect
8. Records Management and Security Guidance: sharing information off-network and out-of-office
9. Clear Desk and Screen Policy
10. Protective Marking System
11. Access to Information Legislation
12. Data Protection Policy and Procedure
13. Data Protection Legislation
14. Subject Access Requests
15. Data Protection Impact assessments:  process and supplementary guidance
16. Protocol for data security incidents 
17. SPSO Covert recording policy

Governance (PDF, 412KB)

1. Governance Overview
2. Scheme of Internal Control
3. Governance Reporting Arrangements 
4. Scheme of Delegation (PDF, 156KB)
5. Code of Professional Conduct (incorporating the Register of Interests)
6. Whistleblowing Policy (PDF, 682KB)
7. Anti-Fraud Policy and Response Plan
8. Anti-Bribery and Anti-Corruption Policy (incorporating Gifts and Hospitality)
9. Incident Reporting

Risk Management (PDF, 203KB)

1. Risk Management and Incident Reporting Policy

Finance Policies (PDF, 342KB)

1. Overview
2. Authority to purchase
3. Separation of duties
4. Legal obligations
5. Procurement challenges and complaints
6. Effective competition
7. Procurement standards
8. Procurement requiring tendering

Supplementary Finance Policies and Procedures including Budgetary Controls (PDF, 363KB)

1. Procurement Procedure - Sustainable procurement, Disposal, SPSO credit card and Petty Cash
2. Travel and expenses policy
3. Gifts and hospitality
4. Budgetary control and financial planning policy
5. Budgetary control and financial planning procedure

Business Continuity Plan (PDF, 375KB)